Expressions of Interest are sought from highly experienced, multi-disciplinary design teams for the redevelopment of the Ocean Grove Surf Beach Complex.

Barwon Coast Committee of Management (BCCM) and the Ocean Grove Surf Life Saving Club (OGSLSC) are seeking the services of capable design teams to undertake the redevelopment of the building complex comprising of the Surf Life Saving Club, the Dunes Café and associated public access toilets. Located on the main beach in Ocean Grove, the existing building, which was constructed in the early 1990s, requires significant upgrade works both internally and externally due to the harsh climatic conditions and heavy use over the years.

The project scope involves redevelopment of the Surf Beach Complex with a total project budget of between $5 and $5.8 million. The lifesaving club section of the building requires alterations and extensions not only to improve the appearance but also to increase the floor space to better serve its expanding membership.

The Dunes restaurant seeks to expand seating capacity, redevelop the existing kitchen and provide internal toilet facilities for their patrons.

The Dunes Café and the Ocean Grove Surf Life Saving Club operate under separate Crown land leases with the Ocean Grove Surf Life Saving Club owning the improvements on its portion of the site. The lifesaving club does not meet the minimum standards set by Life Saving Victoria (LSV) for the provision of emergency services.

Key gaps that need to be addressed in the current facility include:

  • The capacity to cater for the needs of a large and growing volunteer lifesaving membership; the need to provide an open and welcoming environment for the community;
  • a lack of suitable toilet facilities and tight storage spaces including administration area; minimal disabled accessible spaces;
  • the need to provide separation from vehicle and pedestrian movements; the need to upgrade existing building fabric both internally and externally;
  • the need to provide a low maintenance building to minimise the financial strain on limited club funding and resources; and the need to deliver enhanced environmental sustainability.

The Dunes Café also requires urgent upgrade of the kitchen facilities to respond to the requirements of the Council’s Health Surveyor.

Barwon Coast and Ocean Grove Surf Life Saving Club are seeking Expressions of Interest (EOIs) from suitably qualified, capable and experienced design teams to undertake the redevelopment of the Ocean Grove Surf Beach Complex. Based on an evaluation of the selection criteria, Barwon Coast, in collaboration with Ocean Grove Surf Life Saving Club, will pre-select a small number of respondents who will then be provided a Request for Proposal (RFP) and asked to participate in the process.

The lead consultant/architect will be required to demonstrate experience in architecture with the capacity to work alongside, and in close collaboration with, a multidisciplinary project team. The successful design team shall have proven experience in architecture, landscape architecture, cost planning, community engagement and consultation. They will have demonstrated design excellence through projects recognised by their client/s and the profession as an exceptional response to the project design criteria.

The successful design team will demonstrate a strong understanding of:

  • The primary purpose of a Surf Life Saving Club and all lifesaving associated activities that maintain beach safety;
  • designing settings, which are sympathetic to the coastal setting, having understanding of coastal systems and using appropriate design and coastal vegetation;
  • designing with materials suitable for marine environments and minimising ongoing maintenance; delivering the project within the State Government’s funding requirements and meet Life Saving Victoria’s Clubhouse of the future development guidelines;
  • sustainable design principles with the potential to design the building to meet the benchmark of a 5 Star Green Star sustainability standard from the Green Building Council of Australia;
  • obtaining Coastal Consent from the Department of Environment, Land, Water and Planning (DELWP) under the Coastal Management Act 1995; current accessibility and disability requirements;
  • and designing for risk management (including factors such as climate change, sea level rise and erosion) among many more.

The successful design team will be required to:

  • consult with key stakeholders and the community to develop an architectural design which responds to and addresses the identified issues and concerns;
  • consider Environmentally Sustainable Design (ESD) and the impacts of climate change;
  • review, understand and interpret key reference material and technical documents such as geological risk reports, and develop integrated design solutions;
  • take into account any recent building regulations/guidelines; and consider the redevelopment taking into account the project budget.

The Lead Consultant will be the appointed Architect with the following specialist sub-consultants required as part of the Lead Consultant team: Landscape Architect, Land Surveyor, Geotechnical Consultant, Civil/Structural Engineers, Services Engineers: (Mechanical, Electrical & Data, Hydraulic, Lift and Fire), Traffic Engineer, DDA Consultant, and ESD Consultant (Section J report/Green Star).

The Procurement Process for the Surf Beach Complex will be undertaken in two stages.

Stage One is the EOI with respondents having the opportunity to set out their vision for the site and explain how they would go about delivering this exciting community civic project. The Evaluation Panel will shortlist, and invite up to five design teams to participate in the Request for Proposal (RFP) process.

Stage Two is the RFP process involving the shortlisted respondents being invited to submit a Request for Proposal against more detailed requirements and evaluation criteria.


EOI: June/July 2016
Request for Proposal: July/August 2016
Consultant contract commencement – community: August/September 2016 consultation
Phase 1: Feasibility Study and Report: August/September 2016
Phase 2: Schematic Design: September to October 2016; Submission of planning application if required
Phase 3: Design Development: November 2016
Phase 4: Contract Documentation: December 2016 to February 2017
Statutory Approvals and Tender: March to April 2017
Phase 5: Contract Administration (Build) - timeframe subject to selected development option at the end of Feasibility Stage: No later than May 2017
Phase 6: Post-Construction Defects Liability Period 12 months

Lodging of Submissions

The Expression of Interest submission shall be registered on the Tenderlink website, or placed in a sealed envelope clearly endorsed with the EOI title and dropped in the Tender Box located at Barwon Coast offices, Ewing Blythe Drive Barwon Heads.

Submissions must be received by 2PM (EST) on Monday 18th July 2016.