If your inbox feels more like a black hole than a reliable record of communication, you're not alone. In project-driven sectors such as Architecture, Engineering and Construction (AEC), Manufacturing, Local Governments and Aerospace and Defence, unmanaged email isn't just frustrating, it's a liability.

From lost instructions to compliance risks, scattered emails cost teams time, money and peace of mind. With Ideagen Mail Manager, we help decision-makers like you take back control.

The silent threat of unmanaged email

Disrupted workflows: When project-critical emails aren’t filed properly, teams spend hours chasing threads, duplicating effort or miscommunicating.
Compliance exposure: In regulated sectors, email trails are vital. Not being able to retrieve them instantly could mean failing audits or breaching regulations.
Hidden productivity drain: For every minute spent manually searching, filing or forwarding emails, valuable time is lost — time that could be spent delivering value.

Why Outlook alone isn’t enough

Most teams rely on Microsoft Outlook. But let’s face it, its default email filing is not designed for structured collaboration. And, where cloud-only tools might promise convenience, many miss the mark on enterprise needs such as compliance, metadata tagging or folder governance.

That’s where Ideagen Mail Manager stands apart.

Built for project-driven teams, not just for IT

Our solution isn’t a one-size-fits-all inbox tool. It’s purpose-built for industries where project correspondence must be accurate, findable and compliant.

Smart email filing

File emails directly from Outlook with intelligent prompts based on your behaviour.

Enterprise-grade search

Search across mailboxes and shared folders in seconds, even years after a project closes.

Compliance-ready

Keep a verifiable, searchable record of who said what, when – vital for audits, disputes or contract tracing.

Minimal change, maximum control

No steep learning curve. Mail Manager fits into your existing Outlook environment – meaning fast adoption and real ROI.

About Ideagen Mail Manager

Ideagen Mail Manager is the email management solution trusted by project-based teams across AEC, manufacturing, public sectors and more. It turns chaotic inboxes into structured, searchable and compliant communication hubs.

Many firms trust Ideagen Mail Manager to manage their email across:

AEC: Collaborate across project phases without losing the paper trail
Legal and accounting: File client emails securely and support retention policies
Local government and councils: Keep communications compliant and discoverable, even across departments
Manufacturing: Centralise supplier, client and internal communication to reduce downtime and maintain traceability across production

And more!

Don’t let email disrupt your projects

Whether you're dealing with complex builds, contracts or compliance, your team can’t afford to waste time in messy inboxes.

Regain control. Reduce risk. And simplify email once and for all.

Architecture & Design Team

Ideagen Mail Manager

Let’s connect!